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Accounts Payable Specialist
Job Opportunity at
Posted on Jul 14
Coral Gables, FL
Summary of Position
The Accounts Payable Administrator position is responsible for the overall day to day functions of the AP process in the specific functional area to which the associate is assigned (Invoicing, Vendor Records or Payment Processing). Therefore, associate may ultimately be assigned any of the responsibilities below.
Principal Duties and Responsibilities
Maintain & Manage the Vendor Address Book Records.
Perform IRS TIN Matching
Assist with 1099 review, processing, and mailing.
Pursue unclaimed property recovery (retrieval)
Audit incoming invoices
Enter invoices in a timely manner
Identify and resolve issues appropriately
Reconcile monthly statements
Monitor shared emails
Process payments and prepare daily payment run logs
Match corporate invoices to checks and electronic payment register and prepare them for distribution
Void payments and vouchers as per Division’s request on a timely basis
Executing stop payments on various banking platforms
Reconciling daily Positive Pay and Electronic transmission files
Approve electronic payments on appropriate banking platform
Process credit card payments on vendors behalf
Research and follow up with vendors and divisions on outstanding epayables payments
Recording of manual payments such as ACH, Wire and Cashier’s Check payments
Daily payment instrument conversion
Run and format monthly reports as required by department
Coordinate shipment and retrieval of all archived files sent to warehouse
Communicate issues accordingly internally and external
Ability to be organize, multi task
Other duties as assigned by supervisor or AP manager
Education and Experience Requirements:
High School Diploma or equivalent required, Associate Degree preferred.
Two years office experience; prior accounts payable processing experience preferred. ?
Must be very detailed oriented, with high level of accuracy and excellent organizational skills.
Must be able to work well in high paced environment and work well under pressure.
Computer proficiency with intermediate/advanced skills in Word, Excel, and Windows are required.
JD Edwards knowledge and experience with banking platforms and positive pay files are a plus.
Must possess ability to multi task - perform multiple detailed-oriented tasks with simultaneous deadlines.
Team player with excellent communication skills, must possess strong work ethic, integrity, loyalty and initiative in getting things done, as well as strong organizational skills.
This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.
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