Executive Administrative Assistant
Job Opportunity at Talent Source

Posted on Sep 24

http://www.talentsourcestaffing.com    574.968.8676

Location: Elkhart, IN
Job Type: Full Time
Job ID: W4132292

Are you dynamic, highly organized and resourceful? Are you ready to support the CEO of one of the fastest growing companies in Michiana?

This is the company to work for, if you're looking for more than for a career versus a job! Our client is a growing company dedicated to the development and success of every single employee. Employee benefits include full medical, dental, vision, life insurance and 401(k). They have received countless awards and have been recognized for their great work both professionally and within the community. They are extremely dedicated to philanthropy and a good work/life balance. They are proud to be a thriving, forward-thinking company that values employee input and vision. They truly understand that when their employees are happy, productive and successful, the whole company family benefits. 

In this exciting and fun role, you will report directly to and support the CEO/President and will be responsible for the coordination of activities, ensuring the timely flow of information to and from the executive office. The ideal candidate will be high-energy, versatile, highly organized, possess the ability to think outside the box while problem-solving, and be able to support cross-functional coordination in a fast paced environment!

You will be required to be available during regular business hours, with a few evenings and/or weekends on occasion, for special events as needed, to provide support and assistance to the CEO. Some travel may be required.  You will have a counterpart, to whom you will report to make the job more fun and will share in the below job functions!

  • Coordinate the day-to-day activities of the CEO; manage calendars, schedule meetings, conference calls and other appointments & make appropriate travel and accommodation arrangements
  • Draft and finalize a wide range of documents including formal correspondence on behalf of the CEO
  • Greet guests of CEO, in person or on the telephone, and answer or direct inquiries on his behalf
  • Process expense reimbursement and reconcile credit card statements 
  • Maintain and keep CEO files, documentation and other important records up-to-date and current
  • Maintain accurate database of contacts for CEO routinely scanning business cards and importing into Outlook and locate missing information by utilizing all resources
  • Research and compile background information essential for the CEO to complete tasks
  • Preserve confidential information on behalf of the organization
  • Manage the replenishment inventory of supplies (copier, paper, toner, postage, kitchen, etc.), and handling outside vendors
  • Provide support for the President answering the phone, greeting guests and meeting logistics and support
  • Provide occasional administrative support to other staff, as directed, and other duties as assigned by the CEO
Requirements include ...

  • B.A. or B.S. from an accredited college or university preferred (not required)
  • 1+ years experience as an executive assistant 
  • Superior writing expertise, verbal communication proficiency, and relationship-building skills
  • Team player with excellent communication skills
  • MS Office skills

 Apply today for this exciting position! 

 Headquartered in North Central Indiana and founded in 2009, TalentSource Staffing is a sole source recruiting firm offering an awesome team of subject matter experts in talent acquisition!  We are recruiting generalists and provide professional job placement in a wide range of disciplines and industries, including temporary and perm placement, payroll, and specialty staffing solutions to a wide variety of top notch clients! TalentSource Staffing is committed to establishing a long-term relationship with both their clients and candidates. They achieve their mission of providing superior customer service through customized talent solutions, with an emphasis on quality and continuous improvement. To learn more about TalentSource Staffing please visit us at www.talentsourcestaffing.com!

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