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Executive Assistant and Customer Service
Job Opportunity at
Hub Technology Group
Posted on Jan 5
Hub Technology Group has been engaged by a private equity firm to help identify a Customer Service Associate / Executive Assistant to provide administrative support to a small team of internal partners. While a majority of the role will focus on internal administration, the selected candidate will also be client facing helping coordinate travel and organize meetings.
Our client offers one of the most comprehensive and generous compensation packages in the area. This includes:
Competitive salary range of $50K-$60K plus a bonus of up to 50% of the base!!!
Healthcare and Dental Insurance Benefits covered 100%
Over 10% (of salary) contribution into retirement/profit sharing plan
12 paid holidays, 3+ weeks of PTO
Other benefits include long term care, gym reimbursement, sabbatical (after 10 years)
The Client Service/Executive Assistant role provides administrative and logistical support to the firm’s senior staff. This role is critical in maintaining open communications between company leadership and clients as well as internal and external project teams. The key characteristics of a successful candidate will include initiative, proactive working style and responsiveness. Candidates will pick up new skills quickly and have great attention to detail. General responsibilities include a range of administrative tasks ranging from calendar management for multiple partners, coordinating travel and meeting plans and building itineraries and meeting agendas. Other duties include:
Building and managing documentation for travel, marketing, investor profiles and other ad-hoc reports
Produce and deliver correspondence, maintain & organize files, answer telephones, organize internal and external meetings, and provide administrative backup for the office administrative assistant
Prioritize conflicting meetings and schedules. Proactively and expeditiously follow up with stakeholders with regards to projects and meetings. Manage challenging priorities and deadlines
EA/CSA’s will provide support for the Salesforce system including: Data entry, data management, basic report creation; and user support
Ensure accurate and timely client and internal deliverables
Research and respond to client and investment team inquiries
Candidates should be available off hours as needed. Normal working hours are 8am-6pm.
Self-driven and motivated professional with excellent interpersonal and communication skills.
Proactive and energetic with the desire to provide world class service and drive team success
2-4+ years of professional experience providing administrative and customer support
Experience managing professional schedules and coordinating travel
Accountability and attention to detail
Experience providing logistical and administrative support to several executives or a small team
Ability to juggle multiple projects/assignments and work both independently and collaboratively
Experience working in a financial services, investment, or private equity environment preferred
Excellent skills with Office Suite and similar tools
Strong interest in and general knowledge of investments.
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